NOTIFICATION OF PROPOSED OVERSEAS TOUR
THIS NOTIFICATION MUST BE COMPLETED AND SENT TO YOUR CONSTITUENT BODY NOT LESS THAN
ONE MONTH PRIOR TO THE START OF THE PROPOSED TOUR. THE NOTIFICATION WILL THEN BE
RETURNED TO THE OPERTIONS DEPARTMENT, RUGBY FOOTBALL UNION,
Please note we will not accept “Organised by tour operator” as a response to any question.
1. (a) Name of Club/County
______________________________________________________________________
_
______________________________________________________________________
_
(b) Tour Manager
Name: ____________________________________________________________
Address: __________________________________________________________
______________________________________________________________________
_
______________________________________________________________________
_
Tel Nos: (H) ___________ (B) ______________ (F) ______________
(E-mail) _________________
Position in Club/County __________________________________________________
2.
3.
Constituent Body
__________________________________________________
Country(ies) to be visited
_________________________________________________
4. Date of Proposed Tour: From ________________ to _________________
5. Host Club/Union acting as Organiser overseas
______________________________________________________________________
_
6. Name of Host Contact: __________________________________________________
Address:
_____________________________________________________________
______________________________________________________________________
_
Tel Nos: (H) ______________ (B) ________________ (F) ________________
7. (a) Matches to be played:
Opposition Date Venue
_______________ _____________
_______________
(b)
_______________ _____________
_______________
_______________ _____________
_______________
Details of the age groups of the teams involved for each match to be played (e.g. Adult,
U.21, U.20, U.19, U.18, U.17 etc. including Midis and Minis)
______________________________________________________________________
_
8.
9.
Composition of Party
Players: ____________________________ Officials:
__________________________
Insurance details
(a)
(b)
I confirm that the RFU Travel Insurance Policy has been effected YES/NO
If no
I attach a copy of the Travel Insurance Policy that has been effected for the
proposed Tour
10.
(a)
(b)
_________________________________________________________
I confirm that approval has been obtained from the union to be visited
Name of Official giving permission
____________________________________________
Official Position
_________________________________________________________
Signature of Club Secretary: ___________________ Date: ___________________
or
Signature of Chairman/President ____________________ Date: __________________
NB: This notification will NOT be valid without the endorsement of the Constituent Body to
whom the touring club is allocated
Constituent Body: _______________________________________________
Signature of Hon Secretary: _______________________________________________
Date: _________________________
NOTE:
The RFU reserves the right to decline permission of the proposed tour if:
a. The form is submitted late
b. The club has failed to submit a report for a previous tour
c. The club is unable to confirm that it has taken out the required insurance
